RecPlan
YOUR RECREATION DEPARTMENT. ONE PLACE.

MORE TIME FOR RESIDENTS.LESS TIME MANAGING THE WORK.

RecPlan brings your entire recreation department into one place. Build person-centred calendars, plan programs, know your residents, organize staff, track engagement, and stay ahead of assessments, 1:1 needs, events, reporting, and the work behind recreation.

Toby, your recreation assistant, helps along the way.

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Built for recreation professionals, departments, and multi-site senior living organizations.

Today's Overview · Cedar Home Area

Monday, October 5

3 programs today

4

Programs

5

1:1 Visits

3

Assessments Due

3 residents need engagement follow-up

MargaretFrankDorothy

1 staffing gap — 2:00 PM Baking Club

Built specifically for senior living recreationPerson-centred planningAI-assisted program preparationCalendar, attendance, documentation, and reporting in one system

YOU ARE PLANNING NEXT MONTH WHILE RUNNING TODAY.

  • The calendar needs finishing.
  • Someone called in sick.
  • A resident stopped attending.
  • Assessments are due.
  • Supplies are missing.
  • Leadership wants answers.
  • Tomorrow’s program still needs preparation.

RecPlan keeps the planning, people, programs, and follow-up connected, so less work falls through the cracks.

A recreation professional sharing a moment with a resident

SEE REAL RECPLAN

The actual product — not mockups. Tap through the screens recreation teams use every day.

Today's Overview · Cedar Home Area

Monday, October 5

3 programs today

4

Programs

5

1:1 Visits

3

Assessments Due

3 residents need engagement follow-up

MargaretFrankDorothy

1 staffing gap — 2:00 PM Baking Club

TODAY

See programs, resident priorities, staffing needs, assessments, and follow-up in one place.

Recreation professional connecting with a resident

FROM KNOWING THE PERSON TO RUNNING THE PROGRAM.

Resident enjoys

GardeningCountry musicBakingAnimalsSmall groups

RecPlan suggests

Garden ClubCountry Music SocialBaking MemoriesTherapy Pet Visit

Programs go onto the calendar

Staff receive the program plan

Attendance and outcomes are recorded

Leadership sees engagement and follow-up

RecPlan founder

I LOOKED FOR THIS SYSTEM.
I COULDN’T FIND IT.

I spent years leading recreation programs.

I needed one place for resident preferences, calendars, programs, staffing, attendance, documentation, assessments, supplies, and reporting.

I kept searching. I found pieces. I never found the system I needed.

So I built RecPlan.

Built from the real work recreation professionals manage every day.

WHY I BUILT RECPLAN
TOBY

MEET TOBY.
YOUR RECREATION ASSISTANT.

Toby helps plan, prepare, adapt, and run recreation programs using the resident and program information already inside RecPlan.

What would you ask Toby?

Toby

Recreation Assistant

Afternoon Music Circle

Goal

Social connection, reminiscence, and emotional wellbeing through shared music.

Supplies

  • •Bluetooth speaker
  • •Large-print songbooks
  • •Handheld percussion instruments
  • •Resident-request song list

Setup

Arrange chairs in a semi-circle. Cue the playlist 10 minutes before start. Place instruments within reach of each resident.

Facilitator Steps

  • 1.Welcome residents and introduce the theme (5 min)
  • 2.Open with a familiar sing-along song (10 min)
  • 3.Pass out percussion instruments — play along together (10 min)
  • 4.Reminiscence round: "What memory does this song bring up?" (12 min)
  • 5.Close with a resident-requested favourite (8 min)

Adaptations

  • •Seated version for all mobility levels
  • •Larger-print lyrics for low vision
  • •1:1 instrument hand-over for residents with limited grip

Conversation Prompts

  • •What song takes you back to a happy time?
  • •Did you ever sing in a choir or play an instrument?

Documentation Support

Record attendance, engagement level per resident (engaged / passive / declined), and any notable reminiscence responses.

ADD TO CALENDAR CREATE FACILITATOR GUIDE SAVE PROGRAM
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Start RecPlan to use the real Toby — unlimited programs, guides, and adaptations.

WHO RECPLAN IS FOR

SOLO

For an individual recreation professional.

START RECPLAN
Learn more

TEAM

For recreation departments managing staff, residents, programs, and documentation together.

START RECPLAN
Learn more

CAMPUS

For leaders overseeing multiple services or locations.

BOOK A DEMO
Learn more

PRICING

All prices in Canadian dollars. Taxes added where applicable.

SOLO

For one recreation professional managing programming independently.

$39CAD/month

cancel anytime

  • 1 user
  • 1 business
  • Program Library
  • Calendar Builder
  • Resident profiles
  • Assessments
START RECPLAN
MOST POPULAR

TEAM

For one recreation operation with a team.

$129CAD/month

cancel anytime

  • 1 business
  • Program Library
  • Calendar Builder
  • Resident profiles
  • Assessments
  • Get to Know Me
START RECPLAN

CAMPUS

For one leader managing two separate recreation businesses.

$199CAD/month

cancel anytime

  • 2+ businesses
  • Program Library (each business)
  • Calendar Builder (each business)
  • Separate residents
  • Separate staff
  • Separate calendars
BOOK A DEMO

All prices are in Canadian dollars. Taxes added where applicable. Cancel anytime before your next billing date.

A resident gardening in a senior living garden

YOUR TIME BELONGS WITH THE PEOPLE YOU SERVE.

Let RecPlan help manage the work behind meaningful recreation.

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PLAN. KNOW. RUN. LEAD. CONNECT.